From Chat to QuickBooks — Without Breaking Focus
Turn your ideas and decisions into real QuickBooks entries instantly, right from ChatGPT.
Start free — no credit card required
View PricingStart issuing real QuickBooks commands inside ChatGPT in 2 minutes, watch how.
▶️ Watch Setup VideoHow It Works
1. Connect
Sign up, authenticate QuickBooks Online, and get a secure Session ID for ChatGPT access.
2. Chat & Plan
Work through accounting tasks naturally using Books Commander GPTs — no clicking through endless menus.
3. Execute
Confirm and complete real transactions inside QuickBooks Online without leaving ChatGPT.
The Layer That Connects ChatGPT to QuickBooks
Books Commander is more than just prompts. It acts as a secure bridge between ChatGPT and QuickBooks Online, giving you the power to issue real commands from inside ChatGPT and have them carried out using your actual QuickBooks credentials.
When you give a command, our backend structures your input, attaches the necessary authorization, and routes it to the correct QuickBooks API. You don’t need to touch menus or log into multiple systems. You stay in ChatGPT — and your actions get executed where they need to be.
On top of this foundation, we've built task-specific assistants to help you move faster, reduce errors, and stay in control.
Specialized GPTs Built for Reliable QuickBooks Execution
General-purpose GPTs often run into issues like timeouts, hallucinations, or hitting context limits when trying to handle full end-to-end accounting tasks. We split the workload across multiple smaller GPTs to reduce complexity and increase reliability.
Each assistant is focused on one QuickBooks task like invoice creation, vendor payments, or running a report. They ask for exactly what they need, assemble the right packet, and route it through our backend to the correct QuickBooks API. You stay in control of every step.
Accounts Receivable
Ivan
Customer Invoice Data Entry GPT
Handles customer invoice entry. Structured for speed and form-like accuracy. Update customers, projects, and classes associated with customer invoices.
Paula
Customer Payment Data Entry GPT
Handles customer payment and credit memo data entry. Structured for speed and form-like accuracy. May also update customers and run A/R reports.
Accounts Payable
Vera
Vendor Invoice Data Entry GPT
Handles vendor invoice entry. Structured for speed and form-like accuracy. Update vendors, projects, and classes associated with vendor bills. May also run A/P reports.
Payton
Vendor Payment Data Entry GPT
Handles vendor payment data entry. Structured for speed and form-like accuracy. May also update vendors and run A/P reports.
Reporting & Analysis
Sample Use Cases
These assistants don't replace your workflows—they extend them. They make QuickBooks do more than the UI allows while keeping you in control of what gets sent and when.
Apply partial credits with precision
Decide exactly how to allocate credit memos—even skip them when needed—something the QuickBooks UI rarely handles cleanly.
Batch vendor inquiries on the fly
Pull all open invoices for a vendor, summarize aging, and generate an account statement—without opening Excel or clicking through multiple reports.
Create QuickBooks entries from plain English
Say “we paid Cal Telephone $1,000 today by check”—it turns that into a complete transaction, validated and ready to post.
Turn reports into actionable insight
Pull GL activity, open bills, or transaction detail, and have GPT generate summaries, analysis, email drafts, or checklists.
Create your own support GPTs
Extend your workflows by building custom GPTs that help before or after you send data to QuickBooks.
Prep your data before posting
Use a GPT to summarize vendor balances, translate natural language into structured transactions, or verify fields before posting.
Add value after the entry
Have GPT draft a statement of account, generate a follow-up email, create audit notes, or even build a PowerPoint deck from GL reports.
Keep your flow—and your logic
Your GPTs live inside the same workflow as ours. Your data stays in context, and your logic stays consistent, every time.
Build a smarter month-end checklist
Feed recent QuickBooks data into ChatGPT to uncover recurring patterns, spot potential accruals, and generate a tailored checklist based on GL activity. Let GPT help you make sense of your books, not just enter into them.
Get real-time answers—without logging into QBO
From anywhere ChatGPT works—even on your phone—you can ask questions like “Did we pay this vendor yet?” or “Who’s expected to pay us today?”
Create your own use case
Combine your access to all of the QBO APIs with your ChatGPT skills to create entirely new ways to work with your books.
Why Use Books Commander?
Extend the Value of ChatGPT
Turn your paid ChatGPT subscription into a financial operations tool — moving beyond ideas into execution.
Minimize Context Switching
Instead of bouncing between vendors, GL accounts, and invoice screens, plan your workflow conversationally and action it without losing momentum.
Seamless Thought-to-Action
Move directly from brainstorming an entry to executing it — like a financial copilot that also flies the plane.
Your Commands, Your Control
Review every action before execution. Always remain in control of your QuickBooks environment.
Privacy-First Design
We never train on customer data. We don’t log or store chats. Tokens are encrypted. You control all GPT actions — and when to invalidate your session ID.
Community-Led Evolution
Community members can submit feedback directly in ChatGPT to help improve the accuracy, reliability, and contextual intelligence of Books Commander.
Get 1 Month of Unlimited Access — Free
Try Books Commander GPTs with no limits. No credit card required.
Get 1 Month of Unlimited Access Free
Try Books Commander GPT with no limits. No credit card required.
Prefer to explore first? Start free. See Pricing Options